Opera II Financials give you the integrated tools to fully control your business and processes, and to help drive it forward. With instant access to up to the minute financial data, you can efficiently track and analyse key information, improve productivity and make informed strategic decisions.
Included within Opera II Financials are:
Sales Ledger
Manage your customers efficiently and control customer records by creating profiles and trading terms, process invoices, credit notes, receipts and refunds. The Sales Ledger has built-in credit control facilities and improves cash flow by allowing tighter control in the management of customer payments, with calculation of average debtor days and revenue forecast.
Purchase Ledger
Total management system for controlling supplier transactions. The Purchase Ledger has account level security with the ability to hold invoices for authorisation. Payment workflow is enhanced though BACS and cheque payment routines combined with e-mail remittance.
Nominal Ledger
This is the heart of your company’s financial position. The Nominal Ledger allows both batch and real-time data from the other ledgers and also SOP, Invoicing, Payroll, Cashbook and Stock to provide management information and reports to track trends and company performance. Budgets can also be applied at account or cost centre level with variance analysis and reporting.
Advanced Nominal Ledger
Provides comprehensive analysis and financial reporting facilities ensuring you are always in full control. Report on information such as revenues and expenses by Nominal Account, Cost Centre, Project or Department.
Multi Currency
Opera II Nominal Ledger holds unlimited currencies, exchange rates per transaction type and calculates and records exchange rate differences easily and efficiently.
Cashbook
Cash management is a critical part of a company’s health and the Cashbook allows the posting of transactions with full reconciliation facilities.
Costing
Opera II Costing allows the tracking of job costs and revenues against budget. These costs can be broken down by a number of categories including Labour, Contractor, Direct Expense, Stock and Interim Billing. Any Timesheets raised for work on jobs can easily be transferred into Payroll to update employee records.
Financials: Features at a glance
Nominal Ledger
Flexible Chart of Accounts
Account, Type, Sub Type, Cost Centre, Department and Project
Financial Calendar
Define up to 24 periods
Rebuild Periods
Allows period balances to be re-calculated if the Financial Calendar is adjusted during the fiscal year
Dimensional Analysis
Cost Centre, Department* and Project* analysis
Group Analysis
Group together Nominal accounts for additional reporting and analysis
Journals
Reversing, Recurring, Retained (Skeleton) and VAT journals
Budgeting
Budgeting at Account, Cost Centre, Department and Project level with import facilities from Microsoft Excel using Pegasus XRL
Private Nominal Accounts
Account details can be restricted to users who have had additional security applied
Real-time or Batch Update
Update Nominal accounts in real time or batch update from source ledgers
Distribution Accounts
Transactions posted to distribution accounts are automatically distributed to cost centres based on defined percentages
Multi-Currency
Nominal accounts can hold both base and currency period to date, year to date and previous year values
Revaluation
Currency bank balances can be re-valued at any time based on current exchange rates
Transaction History
Retain transactions and journal images for up to nine years
User Definable Views*
Define financial management Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across fiscal years and periods with transactional drilldown and easy export facilities to Microsoft Excel
Transactional Drilldown
Drilldown through user definable Views or Nominal accounts to period values, transactions and source documents
Financial Reporting
An extensive range of reports are provided as standard including the ability to define your own management reports (Profit & Loss and Balance Sheet)
Consolidation
Multi-company account consolidation providing group reporting facilities with the ability to consolidate ledgers with different operating currencies
Excel Integration
Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable
The Nominal Ledger can be customised to suit the specific requirements of your business
Context sensitive Help
Comprehensive and easy to use Help facilities
Cashbook
Receipts and Payments
Can be processed in the Cashbook, Sales or Purchase Ledgers
Batch Processing
Batches of Receipts or Payments can be posted together in a single transaction
Cashbook Types
Allows the creation of multiple Cashbook types for Receipts, Payments and Transfers to match how transactions will appear on bank statements
Recurring Entries
Set-up direct debit and standing order entries on a monthly, quarterly or user definable basis
Bank Reconciliation
Includes transactional drilldown, ledger postings, the ability to save a partially completed bank reconciliation and the ability to produce the bank reconciliation listing as per the bank statement
Bank Transfers
Transfer funds from one account to another
BACS and e-Banking
Allows payments to be processed via BACS and banking software
Multi-Currency
Create home and currency bank accounts
Petty Cash
Create any number of Petty Cash accounts
Cheque & Remittance Advice
Allows combined cheque and remittance advice production, to suit your company stationery
Matching
Easily match and remove any incorrectly posted transactions which will never appear on the Bank Statement
Opening Balances
Individual account set-up is simplified with the Opening Balances routine
Transaction History
Reconciled transactions can be retained for up to 99 periods
Comprehensive Reporting
An extensive range of reports are provided as standard
Account View
Provides reconciled and un-reconciled information, statement number and date range selection, transaction detail, statement line number and paying in slip reference
Excel Integration
Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable
The Cashbook can be customised to suit the specific requirements of your business
Context Sensitive Help
Comprehensive and easy to use Help facilities
Sales Ledger
Trade in Multiple Currencies
Process transactions in any currency, with values recorded in the base and customers operating currency
Delivery and Head Office
Unlimited delivery accounts with the ability to re-direct invoices and statements to Head Office
Trading Terms
Define trading terms for an individual or a range of customers (eg payment terms, settlement discount and credit limit)
Credit Control
Includes statement production, debtor letters, provision for bad debts, customer debtor days, statistical debtor analysis, customer notes and the ability to place customer accounts on stop
E-mail Integration
Produce customer e-mails, statements and copy invoices, automatically generating a customer note for audit and reporting purposes
Multiple Contacts
Unlimited contacts and the ability to apply up to six attributes against each contact, ideal for marketing campaigns and targeted mailings
Disputed Invoice Analysis
Assign user definable reason codes against disputed invoices, with reporting facilities to highlight any trends and automatic customer note generation
Statistical Debtor Analysis
Includes average debtor days, turnover and Sales analysis for up to 99 periods
Customer Notes
Assign notes to customer records as a reminder or a task for others, with full e-mail integration
Dormant Accounts
Exclude any dormant accounts from Sales processing, searches and reports
Transaction History
Retain transactions for up to 99 periods
Attachments
Attach multiple files (eg spreadsheet, Word document) to a customer account
User Definable Views
Define Sales Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across Sales periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
Transactional Drilldown
Drilldown through user definable Views or sales accounts to transactions and source documents
Comprehensive Reporting
An extensive range of reports are provided as standard
Excel Integration
Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable
The Sales Ledger can be customised to suit the specific requirements of your business
Context Sensitive Help
Comprehensive and easy to use Help facilities
Purchase Ledger
Trade in Multiple Currencies
Process transactions in any currency with values recorded in both the base and suppliers operating currency
Ledger Account
Specify an alternative ledger account to receive payments for this supplier eg a factoring house
Trading Terms
Define individual terms or profiles to attach to supplier accounts, including settlement discount rates and supplier payment terms
Suggested and Automatic Payments
Methodical payment routines that allow the progression of payments for suppliers from suggested payments to authorisation and through to generation of cheque and BACS payments
Cheque & Remittance Advice
Flexible design allows the generation of a combined or individual cheque and remittance advice, to suit your company stationery
E-mail Integration
Send an email directly from the supplier account using contact information. This will automatically generate a supplier note for audit and reporting purposes
Purchase Invoice Register (PIR)
Use PIR to record Purchase Invoices and Credit Notes. Once authorised the transactions can then be posted to the Purchase Ledger to update the accounts and the Purchase analysis files
Held Invoice Analysis
Assign user definable reason codes against disputed Invoices, with reporting facilities to highlight any trends and automatic supplier note generation
Multiple Contacts
Unlimited contacts and the ability to apply up to six attributes against each contact
Dormant Accounts
Exclude any dormant accounts from Purchase processing, searches and reports
Attachments
Attach multiple files (eg spreadsheet, Word document) to a supplier account
Transaction History
Retain transactions for up to 99 periods
User Definable Views
Define Purchase Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
Transactional Drilldown
Drilldown through user definable Views or Purchase accounts to transactions and analysis
Comprehensive Reporting
An extensive range of reports are provided as standard
Excel Integration
Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable
The Purchase Ledger can be customised to suit the specific requirements of your business
Context Sensitive Help
Comprehensive and easy to use Help facilities
Costing
Contracts, Jobs and Phases
This flexible structure provides extensive control, monitoring and reporting of Contracts, Jobs and Phases
Estimates
Full Estimate processing with budget forecast and Quote production facility. A Job can be created from an Estimate without the need to re-key the information and an Estimate can be used more than once
Cost Types
Use an extensive range of Cost and Revenue cost types including: Direct and Recharge Expense, Labour, Contractor, Stock, Retention, Interim & Final Billing, Overhead and Retention
Cost Code Analysis
Create unlimited Cost Codes, linked to Cost Types, to give unlimited analysis of cost and revenue transactions, overheads and budget comparison
Cost Rates
Allows up to 999 Cost Rates to be used at Contract or Job level. If a change of rate is required this can be applied at transaction level, applying the appropriate cost from the Cost Code
Budgets
Actual and revised budgeting facilities
Revenue
Revenue postings created in Costing can generate detailed Documents in Invoicing or SOP. Choose to Invoice by individual Cost lines, Frameworks, Cost Types or a direct value
Integration
Real-time integration with Opera II Financials, Supply Chain Management and Payroll & HR means transactions are only required to be processed once
Batch Processing
Use Batch Processing to enter batches of Timesheets or Costs for a range of Jobs in one efficient process
Payroll Transfer
Employee Timesheets processed in Costing can easily be transferred to Payroll, saving the need to re-enter the information
Frameworks
Group associated Cost Codes and apply to Jobs and Estimates to simplify the budget process
Department Analysis
Add further analysis by introducing an optional Department code against Jobs and Estimates
Transactional Drilldown
Detailed, multi-level transactional drilldown at Contract and Job level
User Definable Views
Define Costing Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel
Global Cost Codes
Provides the ability to perform a global update of Cost Codes, including the option to increase any overhead values
Comprehensive Reporting
An extensive range of reports are provided as standard
Excel integration
Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable
Costing can be customised to suit the specific requirements of your business
